Forms and Deadlines Checklist

The checklist of forms and deadlines is intended for students who have paid their deposit and received acknowledgement from the University.

Right now, follow the steps to activate your Richmond Account. Then, check back in March 2020 when the full checklist will be posted!

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  • Today

    Activate Your Richmond Account
    Many of the steps below require you to log in to your University of Richmond student account with your Net ID and password. Activating your account takes just a few minutes, so this is the place to start. Check your admission packet for your student ID number. **Note that you MUST have paid your enrollment deposit to activate your Richmond account. You will receive an email acknowledgement of your deposit, but it may take up to 48 hours before you are able to create your Net ID and password.**

  • April and May

    Complete Your Housing Application
    Available April 16 – July 5

    The housing application is required for all students who wish to live on campus. The application will be available to entering first-year students on April 16. To access the application, click the following link and sign on: Click Here for Housing Application. Follow the instructions on each page within StarRez. You must complete each page to be able to move forward to the next page. The roommate section will open on June 16 and close July 5. Within this section, you will be able to request a specific roommate or search for a roommate. You are not required to choose a roommate. You will not be selecting a room. If you have questions, please email Taylor Walsh. More details about first-year housing, including a suggested list of what to bring to campus, are available on the Student Housing website. Assignment emails, including roommate information, will be sent to students on July 23.

    Required Health History Records
    Fall Entry-June 1; Spring Entry-January 1

    The University of Richmond adheres to the immunization and tuberculosis screening requirements of the Commonwealth of Virginia. Full-time undergraduate and graduate students new to the University of Richmond and all degree-seeking undergraduate students in the Arts & Sciences, The Robins School of Business, and the Jepson School of Leadership Studies, must complete a Unviersity-approved Tuberculosis (TB) Risk Assessment form and Immunization questionaire by the above deadlines:

    All documentation must be provided in English

    Step 1: Immunization History: Obtain a copy of your Immunization record

    • A physician must provide a valid record or complete and sign the IMMUNIZATION FORM
    • NOTE: An electronic version of the student’s immunization records from their physician’s office is acceptable. No physical exam is required.

    Step 2: Log onto the Student Health Portal using your NET ID and password to complete these three electronic forms under the MY FORMS tab:

    • Immunization Form:
      • Enter vaccination dates provided on immunization record
      • In order for your immunization history to be reviewed, UPLOAD the immunization form using the DOCUMENT UPLOAD tab
    • TB (Tuberculosis) Risk Assessment Form
    • Medical History Form

    Communication from the Student Health Center occurs via secure message under the MESSAGES tab. Consult your web portal for immunization compliance status: green=requirement met; red=needs attention. Please contact the Student Health Center for further assistance.

    AVOID THE HOLD: Students with incomplete records will have a hold placed on their account, for more information please see University of Richmond Policy STU-2001 .

    Step 3: Student Health Insurance: The University of Richmond requires domestic undergraduate students to have health insurance, and sponsors a Student Health Insurance Plan (SHIP) to ensure students have access to comprehensive health care coverage. Students must complete an online form to either:

    • Confirm intent to purchase the SHIP
    • Waive out of purchasing the SHIP by providing proof of health insurance (such as through a parent)

    Students who do not enroll or waive out of the SHIP prior to the August 31, 2020 deadline will have the insurance cost for the fall semester ($1,459) automatically added to their tuition bill. 

    NOTE: The online form to enroll or waive will be available beginning May 15. Please check back for more information.


  • June
    • NOW DUE! Required Health History Records (June 1)
    • QuikPay: UR’s Online Payment System (June 1)
      Students can sign their parents up for Richmond’s electronic invoices. Additional information regarding invoices, payments, etc., can be found in the Student Accounts Handbook.
    • Disability Accommodations (Review by June 1)
      If you are interested in learning more about accommodations related to a disability, please review the Disability Services application process and submit your application along with documentation through our online portal. Please note: there is no deadline for applications, but in order to help ensure that all incoming students are able to complete their individualized intake process prior to the start of the fall semester, it is strongly recommended that applications be submitted by June 1. More information is available on the Disability Services Website.
    • BannerWeb Access Begins for first-year students. (Review starting June 4)
    • ID Card and Advisor Form Photo (Complete by June 6)
      Upload your image for use on your student ID and advisor form.
    • Information For Academic Advisor Form (Complete by June 6) This form is available in BannerWeb, at the bottom of the Student Services menu. This important form is used to match advisees with academic advisors. You will be assigned an academic advisor during August and meet your advisor during orientation. ALL incoming first year students (including Scholars & Endeavor participants) need to complete this form as this important student information is passed along to their new advisor.
    • Introduction to your Peer Academic Advisor (mid-June) Peer Academic Advising Associates (PAAs) will be in e-mail contact with all new students throughout  the summer beginning in mid-June. Your PAA will help orient you to UR’s online academic systems  Bannerweb and GradTracker and assist with creating a schedule of courses for the fall 2021 semester.
    • Transfer Student Registration (June 7 - 25) Students who are transferring to Richmond from another college or university (this does not include incoming first-year students who are transferring some credit for work completed during high school) can register for classes beginning  Wednesday, June 7 at 9 a.m. (Eastern) through Friday, June 25 at 5 p.m. (Eastern).
  • July

    Expect a Call from an Academic Advisor (mid-July)
    In addition to being assigned a Peer Academic Advisor, Summer Faculty/Staff Academic Advisors will also contact each student during July to discuss registration and help with choosing appropriate courses for fall. Be sure to read the Plan and Register section of this website and become familiar with the information you will need for registration. And, of course, the Academic Advising Resource Center staff is always available to answer your questions.

    First-Year Student Registration (July 23 – August 22)
    Richmond Scholars, Bonner Scholars, and NCAA Athlete Registration
    Priority registration is given to first-year students who have been named Richmond Scholars (a merit scholarship program), Bonner Scholars, or NCAA athletes; these first-year students can register from 9 a.m. to 3 p.m. (Eastern) on July 23.
    Other First-Year Students
    All other first-year students can register after 3 p.m. (Eastern) on July 23. It is recommended that students register as early as possible that day. See the Registrar’s academic calendar for other important registration dates and details.

    Registration for first-year students (including scholars and athletes) ends on August 22.


    Alcohol Edu Requirement (Available mid-July, complete by August 23)
    All full-time degree seeking students are required to complete a comprehensive alcohol education and abuse prevention program during their first semester on campus. The first part of this requirement involves an online component that must be completed prior to the first day of orientation. Students will receive email communication from the Health Educator in early July with details as to how they can access their online alcohol education.


    U of R Consent/Release for Off-Campus Experiences Form (Complete by mid August)
    Any student who will not be 18 years of age by the time they arrive to campus must: READ, COMPLETE, & SUBMIT this online form with your parent/guardian and visit the relevant webpages

  • August
    • Family Data Form (August 1)
      Please note that this form is designed to be completed by parents and guardians only. Parents/Guardians should complete the Family Data Form through the UR Online Family Portal so that the university can stay in contact with you, provide general updates, and ensure the best care for your student. Your registration through UR Online’s Family Portal may take up to 3 business days to process. Please email or contact Ms. Connor Wilson directly at (804)289-8657 if you have questions or concerns.
      Family Data Form completion is highly encouraged by August 1, but you can make updates as needed throughout your student’s time on campus.
    • Tuition due for fall semester (Due Aug. 2)
      Note: Tuition Insurance is available through GradGuard. For information and enrollment please visit their website or call 1-888-427-5045.
    • Federal Regulation (only applies to US Citizens and US Permanent Residents)
      Students, if you did not provide your Social Security Number on your application or FAFSA, please read, complete, sign and return the Taxpayer Identification Number Form to the Student Accounts Office. Your SSN is needed to file Form 1098T with the IRS. Form 1098T helps determine whether you or the person who can claim you as a dependent may take either the tuition and fees deduction or claim an education credit to reduce federal income tax.
    • Textbook Requirements (Available early Aug. exact date TBD)
      The book requirements for fall courses are posted on the University Bookstore’s website.
    • Set Your PIN for Keyless Entry into Residence Halls (Complete by June 6)
      Follow the instructions on One Card’s Using Your Card: Keyless Entry webpage and install the Mobile ID smart phone app to provide backup access to your residence hall room’s wireless lock.
    • Move-In Day, Orientation Begins (Aug. 19)
      Note: Before you can be issued a University of Richmond identification card, you will be required to show proof of identification. Be sure to bring a valid state-issued driver’s license, a passport, a military ID or an official state identification card when you come to campus. Review the Housing Office’s list of things to bring to campus and the Sustainability Office’s Green Move-In Tips.
    • Parking Services
      If you will have bicycle on campus it is recommended that you register your bicycle to ensure we have the information needed if your bicycle is lost or stolen. You will receive a bicycle permit to be displayed on the bicycle’s frame. You will also be able to pick up a bike lock, and front and rear bike lights.   
    • Welcome Week for new and returning students. (Begins Aug. 25)
    • Classes begin Aug. 23: Review the complete academic calendar for other important fall dates.
    • Police Department (Review) Read more about the Police Department’s programs and services. Submit a Student Inventory Form to provide an electronic inventory of valuable items stored in residence halls or offices.
  • Appalachian Trail Adventure Transition Program

    Application Deadline-July 1st 

    The AT Adventure is scheduled for the three days before first-year student move-in and orientation begin. Selected participants will move in on Sunday and prepare for a two-day (one-night), off-campus experience that will build leadership and communication skills, test mental strength, and encourage team work. Students will hike a section trails through the Shenandoah National Park while enjoying its many vistas and abundant wildlife. While hiking and camping, participants will openly discuss the variety of challenges first-year students face to help prepare for the academic and social aspects of the University of Richmond. Application and more info may be found here.

  • Army ROTC Pre-Orientation

    Application Deadline-July 1

    The Reserve Officers’ Training Corps (ROTC) is a program that trains students to commission in the U.S. Army as Army Officers. The ROTC program at the University of Richmond has a Pre-Orientation program available for incoming freshmen who are interested in learning more about ROTC. This program is four days long and consists of a variety of activities ranging from outdoor and team building activities to learning military customs. Participating students will move in on Aug. 16 and the program will conclude on Aug. 19. Students who are interested in Army ROTC should expect to exercise and participate in physical activities that require a level of physical fitness. ROTC’s Pre-Orientation program offers the benefit of adjusting to the University of Richmond and getting to know a close-knit group of students prior to regular orientation while participating in exciting and challenging activities.

    All students who wish to participate in ROTC’s Pre-Orientation program should contact Mr. Chau at for information regarding the application process.

  • Multi-Cultural Affairs Pre-Orientation

    Application Deadline July 1

    The Multicultural Affairs Pre-Orientation program is designed to enhance the transition of incoming multiracial/ethnic, Latino/Hispanic, Asian, African/Black, Native and other self-identified multicultural students into the University. This program begins Sun., Aug. 16 and ends in the afternoon on Weds., Aug. 19.

  • Roadmap to Success

    Registration Deadline July 1

    The Roadmap to Success program offers faculty-led short courses on interesting and diverse topics, combined with developmental and skill-building seminars. Roadmap for First-Year Students continues into the academic year with ongoing advising support from faculty and regularly-scheduled programs aimed at helping first-year students transition into the academic and social life of Richmond with greater success. The pre-semester programming of this program begins Sun., Aug. 16 and ends Wed., Aug. 19.

  • URISE: University of Richmond Integrated Science Experience

    Application deadline May 8

    URISE aims to increase the number of students from groups traditionally underrepresented in the sciences who plan to complete a major and continue to graduate professional programs in science. To be eligible a student must be passionate about science and interested in a research-based, interdisciplinary approach to their introductory science courses.

    Note: This program includes a 2.5-week summer experience prior to the first year of college (Session I will run Jun. 14-Jun. 30 and Session II will run Jul. 5-21).

  • Bridge To Success

    Application Deadline May 4

    Bridge to Success is an immersive summer program designed to jump-start your transition from high school to the University of Richmond. You’ll complete coursework that will count toward general education requirements and degree completion; engage in community involvement opportunities, including off-campus excursions and activities in the city of Richmond; and get acquainted with campus and forge early bonds with peers, faculty, and staff. The program runs from June 21 until July 25. 

  • Bonner Scholars Program

    Application Deadline April 20

    Do you want to connect your skills and passions with the city of Richmond? Do you want to join a network of active citizens and collaborate with local change-makers? Each year, 25 students are selected to make a four-year commitment to being active citizens in the city of Richmond. Bonner Scholars dedicate up to 10 hours each week to community engagement and are matched with nonprofits, schools, and government agencies that align with their interests in social issues and, for four years, intern at one organization in exchange for financial assistance. In addition to the meaningful connections and professional skills Bonner Scholars develop through their paid internships, they also participate in on-campus reflective exercises and educational programming to understand difference, power, and privilege; deepen their thinking about complex social issues; and prepare for active citizenship.

    The application can be found online. To learn more about the Bonner Scholars Program and submit your application, please visit our website.

  • The Richmond Endeavor

    Application Deadline June 7

    The Richmond Endeavor is a living-learning experience for first-year students. The Richmond Endeavor is designed for students to create meaningful bonds and friendships with their fellow classmates, develop a relationship with a faculty member during their first year at Richmond, and connect their interests both inside and outside of the classroom. Applications will be available beginning April 1, 2020.

  • Peer Advisors & Mentors Program

    Application Deadline June 3

    The Peer Advisors and Mentors Program pairs first-year students with upper-class student mentors who help first-year mentees navigate their first year of college through mentee/mentor engagements, group activities, and leadership opportunities. Retaining students is one of the program’s chief goals—90 to 100 percent of PAM first-year mentees return to Richmond for their second year of college.

  • Science, Math, and Research Training (SMART) Course

    Application Deadline June 7

    The SMART course is a year-long, double course that introduces the topics of chemistry and biology in an integrated fashion while relating concepts of calculus 1 and 2 to science. The program offers a hands-on, research-based learning environment where working as part of a team is important. If you are passionate about science but did not have extensive experience with calculus in high school, the SMART program may be for you. If you have already been accepted to the URISE program, you do not need to submit an application for the SMART course.

  • Business First Year Learning Community

    Open to all students interested in learning about academic offering within the Robins School of Business

    A co-ed, non-residential learning community, first-year students interested in exploring the many facets of today’s business world are be invited to attend many events through the academic year. During the first week of the semester (tentatively August 26), first year students are invited to the Welcome Back BBQ. In early September (tentatively September 14), first year students can plan to attend a pre-business information session and business organizations activity fair. In October, first year students will be invited to a pre-business event highlighting the different departments within the Robins School. In late October and early November, first year students will be invited to attend one of the prebusiness open advising sessions offered prior to registering for spring classes. Throughout the entire academic year, first year students will be invited to attend our Robins Executive Speaker Series. The 2020-2021 year speaker lineup will be updated through the summer here. If you have questions, please contact Laura Thompson at // 804-289-8730.

  • WILL* Program

    Summer Deadline Aug. 1

    The nationally recognized WILL* program explores gender and diversity issues both in and out of the classroom. Students strengthen their leadership skills as they actively work to create a more equitable world. WILL* accepts applications from women, transgender, and gender expansive students.

  • June

    Important Information for International Students (Review): All international students should review this section.

  • August

    International Orientation: International Orientation covers important topics such as immigration, health insurance, and cultural and academic adjustment. Note: This program is available only to international students who have been informed that they must attend. This program begins Sun., Aug. 16 and ends Wed., Aug. 19.