Forms and Deadlines Checklist for Transfer Students

The checklist of forms and deadlines is intended for new transfer students who have paid their deposit and received acknowledgement from the University. Most of the forms and steps below can be completed in one sitting, but several forms require additional lead time to complete so we advise not waiting until the deadline to complete them.

If you are a new first-year student, please consult the Enrolled Student Checklist.


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  • Activate Your Account

    Activate Your Richmond Account

    Setting up your University of Richmond student account is your first step in becoming a New Spider and it only takes a few minutes to do!

    Within a few days of enrollment AND deposit, you will receive an email with the subject "University of Richmond Account Activation," which will contain your unique activation link; to activate your account, please click on this link. You will need your UR student ID number, which you will find in your Spider Portal.

    If you have questions about your student ID number, please contact the Office of Undergraduate Admission


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  • Housing Application

    (Available: April 17)

    The housing application is required for all students who wish to live on campus. The application will be available to entering transfer students on April 17.

    To access the application, click the following link and sign into StarRez: Housing Application. Follow the instructions on each page and be sure to complete them fully; you will not be able to proceed through the application unless each page is complete.

    If you have questions, please email Taylor Walsh. More details about transfer housing, including a suggested list of what to bring to campus, are available on the Student Housing website.

    Assignment emails, including roommate information, will be sent to students on July 24.

  • Required Health Forms

    The University of Richmond adheres to the immunization and tuberculosis screening requirements of the Commonwealth of Virginia. All full-time students new to the University are required to complete pre-entrance health forms prior to campus arrival. Students enrolled in the part-time MBA or part-time SPCS programs are not subject to this requirement.

    Please visit our Student Health Center website for specific instructions on completing the requirement.

  • Explore & Apply to Academic-Year Programs

    Bonner Scholars (Application deadline: May 7)

    Do you want to connect your skills and passions with the city of Richmond? Do you want to join a network of active citizens and collaborate with local change-makers? Bonner Scholars dedicate up to 10 hours each week to community engagement and are matched with nonprofits, schools, and government agencies that align with their interests in social issues and intern at one organization in exchange for financial assistance. In addition to the meaningful connections and professional skills Bonner Scholars develop through their paid internships, they also participate in on-campus reflective exercises and educational programming to understand difference, power, and privilege; deepen their thinking about complex social issues; and prepare for active citizenship. Transfer students entering the University of Richmond as a sophomore are eligible to apply. To learn more about the Bonner Scholars Program and submit your application, please visit the Bonner Scholar website.


    Spider FLI Peer Mentor Program (Application deadline: July 1)

    The Spider FLI Peer Mentor program pairs incoming First-generation college students (those whose parents/guardians have not completed a bachelor’s degree) and/or Limited-Income students (those who require a substantial financial aid package to attend college) with returning students who also identify in one or both of those categories to offer support and guidance during their first year at Richmond. Along with one on one time with your mentor, you will be invited to events with other FLI mentors and mentees and be introduced to all of the support the Spider FLI program offers first-gen and limited-income students.


    will (Application deadline: August 1)

    will is a nationally recognized program for students interested in exploring gender and social justice issues both in and out of the classroom. Students strengthen their leadership skills, build close friendships, and actively work to create a more equitable world. 

  • BannerWeb Access

    Transfer students will have access to BannerWeb and the fall course options after they submit their deposit (note: processing may take 24-48 hours).

    Students may also review their personal information in BannerWeb and, if desired, update their personal pronoun information.

  • Disability and Accessibility Accommodations

    (Recommended deadline: June 1)

    If you are interested in learning more about accommodations related to a disability, please consider visiting the Disability Services website where you can find contact information, answers to frequently asked questions, and details about the accommodation application process and documentation guidance

    While there are no deadlines for submitting accommodation applications, the process can take some time. In order to help ensure that all incoming students are able to complete the individualized and interactive intake process prior to the start of the semester, we strongly recommended students submit their applications by June 1.

  • Connect With A Peer Academic Advisor

    Peer Academic Advisors (PA) will be in contact with all new transfer students throughout the summer beginning in mid-May. Your PA will help orient you to UR’s online academic systems: BannerWeb and GradTracker, and they will help you create a schedule of courses for the fall semester.

  • Connect With A Summer Academic Advisor

    In addition to working with Peer Academic Advisors, each new transfer student will also work with a summer faculty or staff Academic Advisor. Summer advisors will call or email transfer students in late May/early June to discuss registration and help with choosing appropriate courses for fall. Be sure to read the Planning Your Schedule and Registering for Classes sections of this website and become familiar with the information you will need for registration. And, of course, the Academic Advising Resource Center staff is always available to answer your questions.

  • Academic Advisor Information Survey

    (Due: June 15)

    The Information for Academic Advisor survey is available in BannerWeb; you will find at the bottom of the Student Services menu. This is an important survey that will be used to match you with an academic advisor who will work with you until you declare a major. ALL incoming transfer students need to complete this form.


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  • Transfer Student Course Registration

    Transfer Student Course Registration 

    Students who are transferring to Richmond from another college or university (this does not include incoming first-year students who are transferring some credit for work completed during high school) can register for classes beginning on Monday, June 5 at 9:00 a.m. through June 23, 2023 at 5:00 p.m.

  • QuikPAY: Online Payment System

    QuikPAY: Online Payment System

    Fall tuition invoices will be emailed in early July and are due on August 7th.

    Invoices are sent electronically to students (via their Richmond email account) and any "Authorized Payers" who have been established as such in QuikPAY. Only students and authorized payers can make online payments through QuikPAY. Students can designate authorized payers in QuikPAY by following the instructions on page 9 of the Student Accounts Handbook.  

    QuikPAY also offers installment plans allowing Spiders to spread out their educational expenses over the course of a semester. Please visit the Student Accounts website for details. 

    Have questions about invoices, payments, etc.? Review the Student Accounts Handbook or contact the Student Accounts Office at 804-289-8147 or

  • Photo ID & Keyless Entry

    UR Photo ID

    One Card Services will use an image you provide (headshot) for your student ID card. This image will also be displayed in the online directory unless you opt-out. For optimal image quality, please restrict your file types to .jpg. Upload your image here.


    Set your PIN for Keyless Entry into the Residence Halls

    Follow the instructions on One Card’s Using Your Card: Keyless Entry webpage to set your PIN and dual authentication to your room. 

  • Final College Transcript

    (Due: July 1)

    If enrolled in courses during the spring semester, your institution must submit your final college transcript after final grades have been released.

    An electronic copy of the final college transcript is acceptable from your school official. Please have it submitted by email to with the subject of “Final College Transcript." We are unable to accept transcripts submitted by the student.
    Your institution may also mail the final transcript to the Office of Admission at 142 UR Drive, University of Richmond, VA 23173. Please note that the transcript cannot be sent by fax.


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  • Alcohol Education Requirement

    Alcohol Education Requirement (Available mid-July, complete by August 22)

    All full-time degree seeking students are required to complete a comprehensive alcohol education and abuse prevention program during their first semester on campus. The first part of this requirement involves an online component that must be completed prior to the first day of orientation. Students will receive email communication from the Health Educator in early July with details as to how they can access their online alcohol education.

  • Tuition & Direct Deposit

    Tuition (Due: Monday, August 7, 2023)

    Invoices will be emailed in early July to students and their designated QuikPAY Authorized Payers (see QuikPAY information below).


    Tuition Insurance

    Tuition Insurance is available through GradGuard. For information and enrollment please visit their website or call 1-866-724-4384.


    QuikPAY: Online Payment System

    Tuition invoices are sent electronically to students (via their Richmond email account) and any "Authorized Payers" who have been established as such in QuikPAY. Only students and authorized payers can make online payments through QuikPAY. Students can designate authorized payers in QuikPAY by following the instructions on page 9 of the Student Accounts Handbook.  

    QuikPAY also offers installment plans allowing Spiders to spread out their educational expenses over the course of a semester. Please visit the Student Accounts website for details. 

    Have questions about invoices, payments, etc.? Review the Student Accounts Handbook or contact the Student Accounts Office at 804-289-8147 or

  • Student Health Insurance

    (Due: September 10)

    The University of Richmond requires domestic undergraduate students taking in-person classes to have health insurance, and sponsors a Student Health Insurance Plan (SHIP) to ensure students have access to comprehensive health care coverage. Each academic year, students must complete an online form to either:

    • Confirm intent to purchase the SHIP
    • Waive out of purchasing the SHIP by providing proof of health insurance (such as through a parent)

    Students who do not enroll in or waive out of the SHIP prior to the September 10, 2023 deadline will have the insurance cost for the fall semester ($1,502) automatically added to their tuition bill. 

    Please visit for more information.

  • Federal Taxpayer Identification

    (This only applies to US Citizens and US Permanent Residents)

    Students, if you did not provide your Social Security Number on your application or FAFSA, please read, complete, sign and return the Taxpayer Identification Number Form to the Student Accounts Office. Your SSN is needed to file Form 1098T with the IRS. Form 1098T helps determine whether you or the person who can claim you as a dependent may take either the tuition and fees deduction or claim an education credit to reduce federal income tax.


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  • Textbooks


    Textbook requirements for fall courses will be posted on the University Bookstore’s website in early August.

  • Consent/Release for Off-Campus Experiences

    Consent/Release for Off-Campus Experiences

    Any student who will not be 18 years of age by the time they arrive to campus must READ, COMPLETE, & SUBMIT this online form with their parent/guardian and visit the relevant webpages as presented on the form.

  • Move-In & Orientation

    Move-In Day

    Please visit the Residence Life website for move-in and check-in information.

    Note: Before you can be issued a University of Richmond identification card, you will be required to show proof of identification. Be sure to bring a valid state-issued driver’s license, a passport, a military ID or an official state identification card when you come to campus. Review the Housing Office’s list of things to bring to campus and the Sustainability Office’s Green Move-In Tips.


    2023 New Spider Orientation 

    Pre-orientation for all international students and students participating in the Appalachian Trail Adventure, Endeavor, or Thrive programs begins with move-in on Sunday, August 20 and continues with orientation from August 23 through August 26. 

    Orientation for all other first-year and transfer students begins with move-in on Wednesday, August 23 and continues through Saturday, August 26. Classes begin on Monday, August 28, 2023.

  • Parking Services

    Parking Services

    Please visit Parking Services’ website for information on bringing a car to campus.

    If you will have bicycle on campus it is recommended that you register your bicycle to ensure we have the information needed if your bicycle is lost or stolen. You will receive a bicycle permit to be displayed on the bicycle’s frame. You will also be able to pick up a bike lock, front and rear bike lights.

  • University Police Department

    University Police Department

    Read more about the Police Department’s programs and services here, and submit a Student Inventory to provide an electronic inventory of valuable items you plan to store in your room.
  • Fall Semester Begins

    Fall Semester Begins

    Classes begin on Monday, August 23, 2023. Please review the complete academic calendar for other important fall dates.