Forms and Deadlines Checklist for Transfer Students

Activate Your Richmond Account

Setting up your University of Richmond student account is your first step in becoming a New Spider and it only takes a few minutes to do!

Within a few days of enrollment AND deposit, you will receive an email with the subject "University of Richmond Account Activation," which will contain your unique activation link; to activate your account, please click on this link. You will need your UR student ID number, which you will find in your Spider Portal.

If you have questions about your student ID number, please contact the Office of Undergraduate Admission

Transfer students will have access to BannerWeb after they submit their deposit (note: processing may take 24-48 hours).

To access the Emergency Contact Information form, log into BannerWeb and locate the Personal Information page. Scroll down to Emergency Contact and press the (+) Add New button.  Complete the form and hit Add at the bottom of the pop-up card. You may enter both a Primary and a Secondary emergency contact in BannerWeb.

You may also review the fall course options in BannerWeb and update your personal information, including your gender and personal pronoun information.

The University of Richmond is committed to maintaining the privacy and confidentiality of your education records; to providing you with appropriate access to your education records; and to compliance with the Family Educational Rights and Privacy Act of 1974 (FERPA), its implementing regulations, and applicable Virginia law.

What is FERPA?
Read about the university’s FERPA policy and what it means for you here: UR FERPA Statement, then please complete the FERPA Waiver form. Have questions about FERPA? Please contact the Office of the Registrar. 

Students interested in living on-campus should indicate as such with the Office of Admission and someone from Residence Life will follow-up with next steps.

New transfer students are generally housed in returning student housing. This includes traditional, suite, and apartment-style accommodations. Housing for new transfer students will be assigned based on space availability and is not guaranteed. If you have questions about the housing request and assignment process, please email Jacob Lowman.

More details about transfer housing, including a suggested list of what to bring to campus and information about renter’s insurance, are available on the Student Housing website.

The University of Richmond adheres to the immunization and tuberculosis screening requirements of the Commonwealth of Virginia. All full-time students new to the University are required to complete pre-entrance health forms prior to campus arrival. 

Please visit the Student Health Center website for specific instructions on completing the required pre-entrance health requirements.

(Due: February 28, 2025)

The University of Richmond requires domestic undergraduage students taking in-person classes to have health insurance, and sponsors a Student Health Insurance Plan (SHIP) to ensure students have access to comprehensive health care coverage. Each academic year, students must complete an online form to either:

• Confirm intent to purchase the SHIP
• Waive out of purchasing SHIP by providing proof of health insurance (such as through a parent)

New spring-entry students who do not enroll in or waive out of the SHIP prior to the February 28, 2025 deadline will have the insurance cost for the spring semester ($1429) automatically added to their tuition bill.

Visit studentcenter.uhcsr.com/richmond to enroll in the SHIP or waive out if you already have personal health care coverage.

(Recommended deadline: ASAP)

If you are interested in learning more about accommodations related to a disability and/or temporary condition, please visit the Disability Services website where you can find contact information, answers to frequently asked questions, and details about the accommodation application process and documentation guidance.  

There are no deadlines for submitting accommodation applications, however, to ensure students are able to complete the individualized and interactive intake process prior to the start of the semester, we strongly recommended students submit their applications as soon as possible.

An Academic Advisor will email you this month to discuss registration and help you choose appropriate courses for the spring. Before you speak with the advisor, be sure to read the Planning Your Schedule and Registering for Classes pages of this website and become familiar with the information you will need for registration.

The Academic Advising Resource Center (AARC) is also here to answer your questions about registration. You can email AARC staff members at advising@richmond.edu. 

Tuition and fees for the spring semester are due by the first day of classes on January 13, 2025.

QuikPAY: Online Payment System

Tuition invoices are sent electronically to students (via their Richmond email account) and any "Authorized Payers" who have been established as such in QuikPAY. Only students and authorized payers can make online payments through QuikPAY. Students can designate authorized payers in QuikPAY by following the instructions on page 9 of the Student Accounts Handbook.  

QuikPAY also offers installment plans allowing Spiders to spread out their educational expenses over the course of a semester. Please visit the Student Accounts website for details. 

Have questions about invoices, payments, etc.? Review the Student Accounts Handbook or contact the Student Accounts Office at 804-289-8147 or bursar@richmond.edu.

Direct Deposit

The Office of Student Accounts strongly encourages all students to sign up for direct deposit to expedite issued refunds. To sign up for direct deposit, please go to BannerWeb, click on Manage/Sign Up for Direct Deposit and enter your banking information.

(Applies only to US Citzens and US Permanent Residents)

Students, if you did not provide your Social Security Number (SSN) on your application or FAFSA, please read, complete, sign, and return the Taxpayer Identification Number Form to the Student Accounts Office. Your SSN is needed to file Form 1098T with the IRS. Form 1098T helps determine whether you or the person who can claim you as a dependent may take either the tuition and fees deduction or claim an education credit to reduce federal income tax.

(Begins: January 2, 2025)

Transfer Student Course Registration 

Students who are transferring to Richmond from another college or university can register for classes in BannerWeb beginning Thursday, January 2, 2025 at 12:00 a.m. (ET). 

(Due: January 13, 2025)

Semester tuition and fees are due by the first day of classes. (See above checklist item, "Tuition and Direct Deposit," for more details.)

Tuition Protection Plan

Tuition insurance is available through GradGuard. For information and enrollment, please visit their website or call 1-866-724-4384.

(Due: TBD)

Alcohol Edu is an online alcohol education and prevention program that provides students with a customized alcohol education program tailored to each student’s specific drinking patterns.
 
Sexual Assault Prevention for Undergraduates (SAPU) addresses the critical issues of sexual assault, sexual harassment, relationship violence and stalking. Built in collaboration with leading researchers and practitioners, SAPU is an interactive course designed to engage and empower students to create safe and healthy campus environments.
 
New students will receive login information for Part 1 (Alcohol Edu) via their UR email address in mid-January and must be completed by the end of the month. Students who fail to complete Part 1 by the deadline will have a registration hold placed on their account. In late February, students will receive login information to complete Part 2 (SAPU), which must be completed by late March.

Textbook requirements for spring courses will be posted on the University Bookstore’s website in early January.

Any student who will not be 18 years of age by the time they arrive to campus must READ, COMPLETE, & SUBMIT this online form with their parent/guardian and visit the relevant webpages as presented on the form.

UR Photo ID

One Card Services will use an image you provide (headshot) for your student ID card. This image will also be displayed in the online directory unless you opt-out. For optimal image quality, please restrict your file type to .jpg. Upload your image here. You will pick up your student ID at the One Card office at 410 Westhampton Way (please bring an alternate ID for proof of identification).

Set your PIN for Keyless Entry into the Residence Halls

Follow the instructions on One Card’s Using Your Card: Keyless Entry webpage to set your PIN.

Please visit the Parking Services website for information on bringing a car to campus.

If you will have a bicycle on campus it is recommended that you register your bicycle to ensure we have the information needed if your bicycle is lost or stolen. You will receive a bicycle permit to be displayed on the bicycle’s frame. You will also be able to pick up a bike lock as well as front and rear bike lights. 

Read more about the Police Department’s programs and services here, and submit a Student Inventory to provide an electronic inventory of valuable items you plan to store in your room.

Move-In Day: January 10, 2025

Please visit the Residence Life website for move-in and check-in information.

Note: Before you can move-in, you will be required to show proof of identification. Be sure to bring a valid state-issued driver’s license, a passport, a military ID, or an official state identification card when you come to campus.

Please also review the Housing Office’s list of things to bring to campus and the Sustainability Office’s Green Move-In Tips. 

New Spider Orientation

New Spider Orientation for new transfer students begins on Friday, January 10, 2025. Details about orientation will be emailed directly to students closer to that date.

Classes begin on Monday, January 13, 2025. New students will continue their orientation and transition throughout the spring semester through their required WELL 100 course.

Classes begin on Thursday, January 13, 2025. Please review the complete academic calendar for other important dates.